How to Help Your Employer Clients Avoid Trouble

We live in a world that has rules, regulations, and laws that are designed to help us work together symbiotically in all aspects of life — from business to our personal lives.

Like most of us, you’ve heard the sayings: “rules were made to be broken” or “coloring outside the lines.” In theory, these types of approaches may sound great.

These concepts may evoke mental pictures of doing whatever it takes to “get the job done,” regardless of set parameters and guidelines.

Unfortunately, the practice of rule breaking can only lead to problems.

Why? Well, on the other side of “rules were made to be broken” there’s this saying: “don’t let your sins find you out.”

Rules in Business Are Important to Success

In business, compliance helps organizations and their employees grow. They are designed to help with accountability, safety, job security, and protection of rights.

As an insurance agent or broker, you are well-versed in the details surrounding claims and policies. These insurance guidelines are in place to support compliance, rules, and regulations.

Imagine if you will, an employer who doesn’t follow the rules and regulations surrounding workers compensation. When you think about that scenario—which you may have already experienced first hand—you can quickly see how havoc, chaos, and turmoil can evolve.

Now apply that same logic to how employers pay their employees.

Standards for Paying Employers and Contractors

Most businesses have paperwork and procedures in place to ensure their employees and contractors receive the correct benefits and payments.

The onboarding process is systematic and brings many benefits from engaging team members to building trust and boosting business growth.

It makes sense to have a straightforward process in place for paying the people hired to do a job. When you do, people are eager to help you achieve the project or goal you’ve enlisted their support to accomplish.

So why would any employer want to pay someone “under the table?”

It may have never occurred to you, but some employers pay the people that work for them in this discrete and non-visible way.

Results from Paying Workers “Under the Table”

There are several reasons that employers are tempted to pay employees in “under the table” or with cash-only. They could want to avoid:

  • Withholding payroll taxes
  • Workers’ comp insurance
  • Employee documentation (e.g., immigrants without proper work visas)
  • Administrative record-keeping
  • Paying for benefits

“Under the table” or “off the record”—no matter what name you use, it is against the law. If you are caught doing this, the consequences are severe.

As an insurance professional working with emploLack of Complianceyers, you are responsible for knowing how the practice of under the table payments could impact your clients.

You employer clients could be impacted by potential:

  • Criminal prosecution
  • IRS audits and penalties
  • State audits and penalties
  • Injuries to “under the table” employees, which may not be covered
  • Employment practices claims from employees
  • Problems gathering records in the event the employer faces litigation or criminal investigation
  • and much more…

Help Your Employer Clients & Avoid Liability Claims Against Your Errors and Omissions Coverage

Did you know many clients sign up to use our StaffPro solution, yet they never report their payroll?

You can turn the situation around by going the extra mile to communicate what they need to do.

Monitoring risks are critical to the success of your clients and the solutions you offer them.

Leverage your responsibility as their insurance broker of record to ask questions like:

  • Did you know that signing up and getting a Certificate Of Insurance is only the first step in addressing your obligation as an employer?
  • Since you’ve signed up, you haven’t reported any payroll. Are you just not working?
  • Do your workers meet the definition of a 1099 contractor?
  • Did you know that not filing payroll for your workers can result in your business being shut down?

When you monitor the risks and reinforce the procedures with your clients, you are guaranteed to avoid liability claims against your own errors and omissions coverage.

You can also make more money when your employer clients use the solutions you provide them correctly.

Actively guide your clients and create a win-win situation for everyone.

How You Can Provide Employer Compliance Solutions

We have a team of professionals that provide consultation and resources dedicated to ensuring compliance. Depending on the circumstances, we have multiple products and services directed to employers.

Don’t let your employer clients mistakenly fall into the non-compliance trap.

Help guide them by educating them about the various possibilities and offering a solution that can save them from a hornet’s nest of problems.

For your small contractors, Staff Pro Plus helps your employer clients manage a fluid workforce. (But remember that subscribing to the service is just the beginning of the process.)

For your larger clients with permanent staff, you can offer PEO solutions or traditional workers’ compensation.

Since you want to be more than a broker or agent, consider providing multiple Human Resource products and services to address all your employer clients’ needs comprehensively.

Make sure you cover the bases by consistently offering real solutions and asking questions that guide your customers to use the products correctly.



Staffing Solutions for Employers of All Sizes

Are you a small contractor without employees? Are you tired of paying higher premiums for coverage on yourself?

Syndicated Insurance Resources has a product designed just for you. Subscribe to our StaffPro Plus staffing service –offered through our sister company, PayGo Plus, LLC–report wages under the staffing company’s Federal Employer Identification Number to receive a certificate of insurance. Remember the policy is under the name of the staffing company. In the end, this saves you higher premium costs.

Need to find or add staff? No problem.

Our staffing company can help find support staff for temporary projects. We help you get the proper forms for employment completed, pay the wages and provide the benefits.

Get Worker’s Comp Certificates of Insurance Fast.

In 24 hours or less, you can receive a Certificate of Insurance. Everything you need is quickly and easily accessible through StaffPro Plus.

Access Affordable Coverage Today!

For $110/month, you can access the StaffPro Plus to get Worker’s Comp Certificates of Insurance, find and pay support staff, as well as provide benefits. It is so easy and cost-effective, you’ll wonder why it took you so long to sign up.




StaffPro Rate Adjustment: Oct. 1


Many of you have been using StaffPro, a product of our sister company, PayGo Plus, LLC. You realize the value this product brings to your small business. It gives you piece of mind, ensures coverage and lower costs.

This solution also provides many other benefits, such as finding and employing temporary staff, paying wages and providing benefits. We meet your staffing, payroll and insurance needs through our StaffPro Portal.

Where else can you successfully access everything you need for one low cost via an online portal that is available 24 hours a day / 7 days a week?

As we continue to provide this valuable service, we have added other options to meet your needs. Our HR Consulting Services save you money by giving you immediate access to whatever Human Resources needs you may have. You can access everything from Risk Management, Training and Compliance, Accounting Services, Legal and Labor Law Advice, and much more. Email us today to learn more.

We value you and want to continue to offer you the best service. To help us maintain our level of service while adding additional money-saving options, our monthly rate is slightly increasing to $110/month effective October 1st.

We appreciate your business and look forward to future collaborations that provide you with the best staffing and worker’s comp value available in the industry.

Be sure to visit your StaffPro Portal to tap into all the valuable options and resources available to you. Have questions? Want benefit from everything StaffPro offers but don’t know how? Contact Client Relations Manager Lynn Greene today.


What Makes Our Company Successful?

What makes a company successful? It’s the people.

It is our mission to find out more about the abilities of each person we are associated with professionally and personally.

Our company is always looking for great people with a passion for success. We have built the company around the strengths of our people.

When you build a company around people and judge the success of the company based on individuals, you have something special. A company is nothing more than a vehicle for the success of employees, partners, clients and vendors.

I know we’re standing in front of a vintage Rolls in this photo but if you know us, you know we’re more comfortable in beach attire and driving a truck.

A special thank you to everyone who has contributed to the success of this company. We look forward to growing the company family and emerging into a position of market leadership. We believe that we are only as good as the people we associate with and we’ve been so fortunate to work with some of the best people in the world.

News Release: PEO Workers’ Compensation Program

Syndicated Services is proud to announce its new PEO Workers’ Compensation Program for those PEOs domiciled in the Southeastern US. We have coverage with State National (AM Best A VIII).

The carrier is willing to consider business up to Hazard Code F and even some transportation risks. The PEO may not be required to terminate its existing program. This is designed to enhance the PEO’s marketing and permit it to consider risks it may have passed up in the past.

The Syndicated Management Team has over a century of Insurance/PEO underwriting expertise and has been together for over 20 years.

North American Risk Services will provide claims handling. They have an extensive background working with PEO’s, which makes them a perfect fit for the program. In addition, we have a dedicated adjustor who will oversee the program and act as a liaison for the PEO as needed. This is a Guaranteed Cost Program with a pay-as-you-go payment plan.